Strategic Communication

Email Procedures from “Academic.Affairs@mtsu.edu”

Priority 3 of MTSU Strategic Plan 2035 highlights the need for improved institutional communication. As such, the Office of the Provost seeks to ensure timely, relevant, and organized messaging to faculty and Academic Affairs staff. Beginning immediately, the Office will distribute a regular email digest to provide updates from the Division’s leadership team and highlight submitted events from units.

Email Distribution Schedule
Planned Distribution Day: Wednesdays (weekly as needed)
Deadline for Submitted Events: The preceding Monday by noon

Submission Guidelines
All submitted content for the Academic Affairs email digest must be submitted to Academic.Affairs@mtsu.edu by the stated deadline. Submissions should follow the standardized format below to ensure consistency and ease of compilation.

Required Submission Format
Each submission must include the following:

1. Event Title

2. Sponsoring Academic Affairs Unit(s)

3. Contact Person(s) (name and email for follow-up questions)

4. Relevant URL (if applicable)

5. Audience (Faculty and/or Academic Affairs Staff)

6. Brief Description- a concise summary (3–5 sentences) outlining the purpose and key details of the event or announcement (date(s), time(s), location(s), etc.)

Note: Images and graphics will not be embedded in the email newsletter format. Please ensure all essential information is conveyed through text. Links can be provided to event graphics.

Below is an example of how an event will be listed in the email:

JET Workshop
September 25, 2025; 3PM
Zoom (registration required)
[Registration Link, if applicable]

Description: All MTSU students, from freshmen to graduate students, are welcome. Are you interested in living in Japan after graduation? Learn more about the Japan Exchange and Teaching (JET) Program, the only teaching exchange program managed by the Government of Japan. With more than 75 countries participating, JET offers a rare cultural exchange opportunity to meet people from around the globe while living and working in Japan.

[Link to Provided Flyer, if applicable]

Contact: Laura.Clippard@mtsu.edu, University Honors College

Email Content Review
Submissions will be reviewed for clarity. Academic Affairs reserves the right to edit content for length, tone, or formatting.

Contact for Questions
For questions about the process or specific submissions, please contact Academic.Affairs@mtsu.edu.